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Venue, Accommodation, Transportation & Visa

Venue & Location

DEXA 2023 and related conferences and workshops will be held in:
DoubleTree Resort by Hilton Penang
56, Jalan Low Yat, Puncak Ria, 11100 Batu Ferringhi, Pulau Pinang, Malaysia

Accommodation
Special Rate for DEXA2023 participants at the conference venue (DoubleTree Resort by Hiltpn) are:
  • King one bedroom suite - balcony   RM 576.04 nett /single, inclusive buffet breakfast for 1 person
  • King Guest room    RM 446.12 nett /single inclusive buffet breakfast for 1 person
  • Twin Guest room    RM 500.64 nett /double inclusive buffet breakfast for 2 person
Accommodations General Conditions:
• Room rates quoted inclusive 10% service charge, 6% service tax (ST) per room per night & in Ringgit Malaysia (RM) and Penang Local Government fee of MYR 3.00nett per room per night.
• Malaysian Government's Tourism Tax of RM10.00 pett per room, per night is excluded and will be charged at the resort upon checkout. 
• The rate offered above applies when booking is made within 30 days prior to the arrival date and payment is completed.
• Wireless internet connection on complimentary basis (up to 2, devices per room)
• Bed type (king / twin bedded) is subject to availability upon confirmation
• Check-in time from 15:00 onwards, check-out time is 12:00.
 
DoubleTree Resort by Hilton, Penang Special Rate booking link here
How to book:
  1. Click the link booking, select the date of travel at Your Stay column and length of stay choose between 27 to 31 August 2023
  2. Click on Quick Book and proceed with payment.
Note : Starting 22 August 2023 Hotel room reservation please email directly to doubletreepenang_reservation@hilton.com. Room reservations will be subject to the hotel's room rates based on the best available rate.
 
If you are staying at the conference venue, Double Tree provides the following options for transportation from airport to airport: 
Vehicle Type Rate
Standard Car: Nissan Almera RM 130.00 nett per car per way
Sedan Car: Toyota Camry RM 230.00 nett per car per way
MPV (5-Seater): Toyota Innova RM 220.00 nett per MPV per way
Van (14-Seater): Nissan Urvan RM 290.00 nett per van per way
Remarks:
- Additional charge of 50% per vehicle will be charged for services between 2300hours – 0659hours
- Cancellation charge of 50% per vehicle will be imposed for any cancellation made within or less than 24 hours
- In the event of no show or same day cancellation, 100% of the transfer charge per vehicle will be imposed
- Price is subject to change without prior notice
 
 
Airport Transportation and Optional Tour
Kent Holidays, our travel partner, provides airport pick-up and drop-off  and also the optional tours around Penang of your choice. 
The rates are available in Malaysian Ringgit (RM)) US$ and Euro.
  • For infornation and booking Airport transfer (pick-up/drop-off) please refer to the following pdf
  • For infornation and booking Optional Tours refer to the following pdf
For more information regarding optional tour and booking you may email Mr. Rodney Yew from Kent Holidays at rodneyyew99@gmail.com
 
 

Public Transportation Available in Penang
Taxi
Taxis are easily available around the island; it is a common means of getting around by visitors. Be sure to agree on a price before boarding the taxi. Start by asking how much it is to get to your destination; you can negotiate on the prices quoted if you feel that they are too high.

E-hailing Services
Apps such as Grab is available in Penang. Simply download the app to start booking your trips. Payment is either by cash or credit/debit card.

Rent-A-Car
Renting a car offers great flexibility and convenience. They are charged by daily rate – all you must do is pay a deposit and the car is yours to go anywhere with. Car rentals are available around town – most hotels can hook you up with one.
a) Easybook – Rental by day and the charge depend on type of car and number of day rental.
b) Europcar Rental (Penang International Airport) Tel: +60 10 2989403
c) Hawk Penang Rent-A-Car Tel: +6016 207 6536
d) Kasina Rent-A-Car Tel: +6012 438 2534
e) New Bob Rent-A-Car Tel: +604 226 6111/ +6012 472 5577
f) Orix Penang Rent-A-Car Tel: +604 644 2366

Rent-A-Bike/Bicycle
Bicycles and motorbikes also offer inexpensive and fun ways to explore the island. There is a shared bike system in the city and its surroundings and other bike rentals are also available along the hotel stretch of Batu Ferringhi.
- La Belle Vespa Rental, Penang: Tel: +6016 416 0717

Trishaws @Beca
Driven purely on manpower, the iconic trishaw is great for going around George Town ONLY. Be sure to agree on a price before starting your journey. The average rate is RM30 per hour for two-persons, depending on the distance between starting and ending points.

Buses
The main public bus service is by Rapid Penang and it covers an extensive area both on the island and mainland (Seberang Prai). Simply ask around or look out for signboards to find out which bus route serves you best. Upon boarding the Rapid Penang bus, inform the driver of your destination, pay the amount required and receive a ticket for your trip. Remember to prepare exact change as no change will be given back as all buses do not carry change for safety reasons.
Fares are based on distance travelled.
From Airport to Double Tree Resort (bus stop): Bus 102 line (approx 1hr 30min / 79 stops)
Click HERE for Bus routes, Operating Hours and Fares.

Visa and Invitation Letters 

  • Please notice that visa letters will ONLY be issued to participants who have registered and paid their registration fees in full.
  • It must be understood that these letters are only intended to help participants to obtain a visa or to raise travel funds and do not commit the conference organisers to any financial nor insurance obligations.

International participants should be particularly aware and careful about visa requirements & regulations and should plan travel well in advance. Before travelling, it is recommended that you check with the Malaysian Representative Office in your country or vist Malysian Government website for an updated information.
Should participants of DEXA 2023 need a letter from the organisers of the conference for filing a visa request, they are required first to complete registration and payment at ((https://dexa.iiwas.org/registration.php) and then send an email to the organiser office (dexa@iiwas.org) with the following information:

  • Full Name (as in passport):
  • Affiliation (university/institution/company):
  • Paper ID & Conference/Workshop:
  • Registration Confirmation number:
  • Passport Number:
  • Nationality:
  • Date and place of Issue of the passport:
  • Expiration date of the Passport:
  • Country of residence:
  • Contact address & Phone number:
  • E-mail address:
  • Address of the Malaysian Embassy where you want to place the application